Early registration ends 28 April. Register now to save before rates increase!
 
 
Policies and Procedures
 
Delegates from the EU:  RAPS will adhere to the European Commission’s EU Digital COVID Certificate Regulation for entrance into Euro Convergence 2022.  Learn how to get your certificate from your national health authority.
 
Non-EU Delegates:  Delegates fron non-EU countries must provide proof of full vaccination or proof of a negative PCR test taken within 24 hours or arrival in order to attend.  Unvaccinated individuals or those unable to provide proof of vaccination or a negative PCR test will not be permitted to attend.
 
RAPS will continue to monitor any new developments and evaluate what is needed to ensure you are comfortable and we meet safely.We will keep all participants updated as we get closer to the event.
You will receive a confirmation after successfully submitting your registration. Email raps@raps.org if you have not received the email confirmation. Registrations received without payment will not be processed. 
You may register for the conference at the early registration rate until 28 April 2022 at 11:59 pm EDT. Regular registration rates will be available from 29 April (12:01 am EDT) through 12 May 2022. 
  1. Credit card payments (MasterCard, Visa and American Express) are accepted through the online registration system. 

  2. If you wish to pay by check, wire or ACH transfer please download the registration form and follow the instructions listed under Method of Payment. 

  3. For multiple registrations being paid by check or wire transfer, please ensure that you complete a registration form for each registrant as applicable. Failure to do so will delay the processing of your registration for the event. 

  • In compliance with regulations, a 21% VAT will be charged to all attendees, regardless of your country of origin. If you have a VAT number or if the company or organization you are affiliated with has a VAT number or equivalent tax registration number, please enter while completing registration.  

All requests for cancellations must be received in writing at raps@raps.org by 11:59 pm EDT on Friday, 22 April 2022. All cancellations are subject to an assessment fee according to the schedule below:
 
Requests received by 10 March 2022 at 11:59 pm EDT will be assessed a 10% fee.
Requests received between 11 March and 8 April 2022 at 11:59 pm EDT will be assessed a 20% fee.
Requests received between 9 April and 22 April 2022 will be assessed a 50% fee.
Cancellations received after 22 April will be non-refundable, except in cases of documented medical emergencies.
 
Refunds will not be issued for no-shows.

Replacement of a registered RAPS Euro Convergence participant by a business colleague or co-worker with the same membership status will be accepted. A $50 USD processing fee will apply to all substitutions if notified in writing by 11:59 pm EDT on Friday, 22 April 2022. After Friday, 22 April 2022, no substitutions will be allowed.

Substitutions must be submitted in writing to raps@raps.org

RAPS reserves the right to cancel any conference at its sole discretion, whereupon all registration fees will be refunded within seven business days. RAPS is not responsible for travel or other costs incurred due to a cancellation.
Subject to change without notice.
By registering for this RAPS event, you grant full permission to RAPS to capture, store, use, and/or reproduce your image or likeness, photograph, voice, and comments, and use such content in any and all media or forms by RAPS or third parties without compensation or notice, including for promotional or advertising purposes. You also waive any right to royalties or other compensation arising from or related to the use of the images, recordings, or materials. By registering, you release, defend, indemnify and hold harmless RAPS from and against any claims, damages or liability arising from or related to the use of the images, recordings or materials, including but not limited to claims of defamation, invasion of privacy, or rights of publicity or copyright infringement, or any misuse, distortion, blurring, alteration, optical illusion or use in composite form that may occur or be produced in taking, processing, reduction or production of the finished product, its publication or distribution. 

By registering for this event, you provide consent that your profile will be stored with RAPS and shared with processors for the purpose of doing business with RAPS. You consent to receiving announcements from RAPS and understand that you can opt-out at any time by contacting RAPS. 

You are aware that your name and mailing address will be provided to event exhibitors, and your company and title may be shared with speakers, and that you may opt out of communications with them at any time by contacting them directly. 

You also understand and agree to RAPS privacy policy [https://www.raps.org/website/privacy-policy] (Effective 6 January 2021) 

RAPS is dedicated to creating a safe, productive and welcoming forum for all participants—members, volunteers, registrants, speakers, exhibitors, sponsors, staff, technology partners and solutions providers—to engage with one another during our in-person and online events. 

As regulatory professionals, we have the professional and ethical responsibility to maintain the highest professional conduct standards and embody the RAPS Code of Ethics in our words, actions, and deeds. Consequences for unacceptable behavior may include dismissal from the event. 

RAPS has a zero-tolerance policy for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. If you witness unacceptable behavior, please contact RAPS staff as soon as possible, either in person or by completing this anonymous form.

Unacceptable behavior is defined as:

  • Harassment, intimidation, or discrimination in any form.

  • Verbal abuse of any attendee, speaker, volunteer, exhibitor, RAPS staff member, service provider, or other meeting guest.

    • Examples of verbal abuse include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking any attendee, speaker, volunteer, exhibitor, RAPS staff member, service provider, or other meeting guest.

  • Disruption of presentations, expo hall exchanges or networking events in-person or across a virtual platform. 

  • Presentations, postings, and messages should not contain promotional materials, special offers, job offers, product announcements, or solicitation for services. RAPS reserves the right to remove such messages and potentially ban sources of those solicitations. 

  • Participants should not copy or take screen shots of Q&A or any chat room activity that takes place in-person or virtually.

RAPS will continue to provide a community that focuses on developing and sustaining a competent global regulatory workforce that drives exceptional regulatory practice and policy to advance public health.